Make a reservation
It’s very easy to make a reservation. When entering an activity in the calendar, click Room and Resource Reservations on the right (1), then Click Add to Event (2).
In the new dialog box you will see a box for finding a suitable room/resource for your event.
In the reservation dialog box, you will see rooms with a free date at the time of the event (marked in green) (3). Click on the green rectangle in your desired room/resource > it will turn yellow (4) > proceed to “Save” (5).
Once confirmed, the room/resource added to the event will be displayed. Click Save (6) to confirm your reservation. Multiple rooms/resources can be added to a single event.
The room / resource is already occupied
If the selected room/resource is already occupied for the given date, you will see a red window at that time. If you still add a reservation, you’ll see information that you’ll be queued. If a room/resource becomes available, a reservation is automatically created.
You can remove a reservation or a reservation in the queue at any time for an event.
Use the icons next to each activity to get a perfect overview of which activities you’ve created room/resource reservations for. A black chair (1) means that the reservation is confirmed and is valid. If the chair is grizzled for an activity (2), the reservation for this activity is queued. If the room/resource becomes vacant, the status is automatically updated and a black icon is displayed.
Tip: If you are looking for a new date for a meeting, you do not need to switch between the preview of the room/resource calendar and your calendar to find a free date for you and in the room/resource. If you have entered a reservation for your chosen room/resource for an activity, just move the activity by dragging the mouse to your free date in the calendar and the icon about the status of the reservation will immediately inform you whether your chosen room/resource is free for the given date (a black icon will be displayed). If the reservation cannot be confirmed, i.e. the room or resource is not available for the desired date, the activity will not be moved to a new date and you will be informed by a message from the system. To queue for a reservation for a given date and room, remove the reservation from the activity, move the activity to a new date, and then create a new reservation.
Request access to a resource
If the manager creates a room/reservation resource and you do not have access to it, you can request access to the room/reservation source by clicking Request access (1). In the new dialog box (2), select the City and Street where the room/resource of the reservation is located, and in the Resource field, select the offered rooms/resources. To confirm your request, click Submit Request.