Send a meeting invitation
To send the invitation, it is necessary to add the name or names to the Participants. As soon as you start typing the name of the collaborator (1), the system will offer you a list from which you can select a name (2). Alternatively, in the right corner of the Participants box, click the arrow that activates the drop-down list with colleagues.
After completing The Activity (3), notes, Places (4) and other information, click Save (5). The invitee receives an invitation and it appears in the Meeting Invitations tab.
Announce a meeting invitation
The incoming meeting invitation appears in the Meeting Invitations tab (1). In the event that this tab contains a new invitation, it changes its color (to turquoise) to draw attention to the invitation waiting to be processed. Click to open the tab and detailed information about the invitation will be displayed (2). The system also automatically sends a meeting invitation to the participants, including information to their email (3).
Confirm/decline a meeting
The invitation can be accepted by clicking on Confirm (1) or rejected (2). And if the event is well in advance (more than a day), the option “Maybe” (3) will also be offered.
If you refuse to participate, you will be asked to enter a reason for the refusal (4).
Once you confirm/decline the invitation, the invitee (i.e. the meeting organizer) will receive either an acknowledgement of acceptance of the invitation (5) or a rejection with the stated reason (6) in the Meeting Invitation.
Later refusal to attend the meeting
To further refuse to participate in the meeting, you need to click on the relevant Activity in your calendar and click on the group icon next to Participants (1) or in the right column on Participants: confirmation / rejection (2).
After that, just click On Decline (3), enter the Reason for Refusal, and the sponsor of this meeting (i.e. the organizer) will receive a notification about the cancellation of your participation in this meeting. After that, the meeting will no longer appear on your calendar. The meeting remains on the organizer’s calendar.
Allow invitees to edit activity
You can allow colleagues to edit akivity by checking the Allow invited participants to edit activity box. Thus, you can actively work within the team with the deadlines sent, for example, by changing the venue, adding a note or even changing the date. All changes made are updated online to all participants.
The organizer can delete the meeting in the activity detail by clicking on the icon at the bottom left and “Delete”.